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Evidence Guide: BSBRKG401 - Review the status of a record

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBRKG401 - Review the status of a record

What evidence can you provide to prove your understanding of each of the following citeria?

Identify classes of records justifying review

  1. Compile and review a list of the criteria for review to be met by records and formats
  2. Apply the records in the subject jurisdiction criteria
  3. Identify and document the records that meet the criteria
Compile and review a list of the criteria for review to be met by records and formats

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply the records in the subject jurisdiction criteria

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document the records that meet the criteria

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review disposal authority and access conditions

  1. Identify disposal authority, disposal class references and any access and security conditions for records, in accordance with industry practice
  2. Identify and document records for which neither a disposal authority nor an access restriction exist, in accordance with industry practice
  3. Assemble copies of related appraisal reports and access conditions for analysis
  4. Make comparisons and take notes of any anomalies arising from the comparison, and recommend changes to existing disposal authorities and access conditions
Identify disposal authority, disposal class references and any access and security conditions for records, in accordance with industry practice

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document records for which neither a disposal authority nor an access restriction exist, in accordance with industry practice

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assemble copies of related appraisal reports and access conditions for analysis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make comparisons and take notes of any anomalies arising from the comparison, and recommend changes to existing disposal authorities and access conditions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare new appraisal reports

  1. Prepare new appraisal reports including reference to criteria justifying the review
  2. Make new interpretations of existing access criteria taking into account new criteria to be applied to the review
  3. Distribute new appraisals and access interpretations to appropriate stakeholders for comment, and submit for approval
Prepare new appraisal reports including reference to criteria justifying the review

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make new interpretations of existing access criteria taking into account new criteria to be applied to the review

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute new appraisals and access interpretations to appropriate stakeholders for comment, and submit for approval

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement recommendations and re-interpretations

  1. Prepare methodology for implementation and assemble necessary resources
  2. Produce and circulate revised disposal authorities and access conditions
  3. Document progress throughout implementation and record any issues or implications arising from revised disposal authorities and access conditions
  4. Document implementation process and outcomes in organisation’s business or recordkeeping systems
Prepare methodology for implementation and assemble necessary resources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce and circulate revised disposal authorities and access conditions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document progress throughout implementation and record any issues or implications arising from revised disposal authorities and access conditions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document implementation process and outcomes in organisation’s business or recordkeeping systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify classes of records justifying review

1.1 Compile and review a list of the criteria for review to be met by records and formats

1.2 Apply the records in the subject jurisdiction criteria

1.3 Identify and document the records that meet the criteria

2. Review disposal authority and access conditions

2.1 Identify disposal authority, disposal class references and any access and security conditions for records, in accordance with industry practice

2.2 Identify and document records for which neither a disposal authority nor an access restriction exist, in accordance with industry practice

2.3 Assemble copies of related appraisal reports and access conditions for analysis

2.4 Make comparisons and take notes of any anomalies arising from the comparison, and recommend changes to existing disposal authorities and access conditions

3. Prepare new appraisal reports

3.1 Prepare new appraisal reports including reference to criteria justifying the review

3.2 Make new interpretations of existing access criteria taking into account new criteria to be applied to the review

3.3 Distribute new appraisals and access interpretations to appropriate stakeholders for comment, and submit for approval

4. Implement recommendations and re-interpretations

4.1 Prepare methodology for implementation and assemble necessary resources

4.2 Produce and circulate revised disposal authorities and access conditions

4.3 Document progress throughout implementation and record any issues or implications arising from revised disposal authorities and access conditions

4.4 Document implementation process and outcomes in organisation’s business or recordkeeping systems

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify classes of records justifying review

1.1 Compile and review a list of the criteria for review to be met by records and formats

1.2 Apply the records in the subject jurisdiction criteria

1.3 Identify and document the records that meet the criteria

2. Review disposal authority and access conditions

2.1 Identify disposal authority, disposal class references and any access and security conditions for records, in accordance with industry practice

2.2 Identify and document records for which neither a disposal authority nor an access restriction exist, in accordance with industry practice

2.3 Assemble copies of related appraisal reports and access conditions for analysis

2.4 Make comparisons and take notes of any anomalies arising from the comparison, and recommend changes to existing disposal authorities and access conditions

3. Prepare new appraisal reports

3.1 Prepare new appraisal reports including reference to criteria justifying the review

3.2 Make new interpretations of existing access criteria taking into account new criteria to be applied to the review

3.3 Distribute new appraisals and access interpretations to appropriate stakeholders for comment, and submit for approval

4. Implement recommendations and re-interpretations

4.1 Prepare methodology for implementation and assemble necessary resources

4.2 Produce and circulate revised disposal authorities and access conditions

4.3 Document progress throughout implementation and record any issues or implications arising from revised disposal authorities and access conditions

4.4 Document implementation process and outcomes in organisation’s business or recordkeeping systems